Account Payable
Giving you visibility, control and efficiency across the procure-to-pay lifecycle
Increasing invoice volume, greater process complexity and ongoing pressure to do more with less – this is the new normal for accounts payable (AP) departments. You have a core financial system in place to manage your transactional data, but what about the information and documents your team has to manage outside that system? What about the manual processes and piles of paperwork putting stress on your AP team?
Transform your department with accounts payable automation from Hyland, a unique set of solutions driven by our industry-leading content services platform, OnBase. With intelligent data capture, workflow automation and seamless integration with your enterprise resource planning (ERP) system, you’ll improve visibility, gain control and increase efficiency across each stage of your accounts payable processes.
Control your AP process from start to finish
- Standardize business rules within AP workflows
- Grant or restrict staff access to documents and systems based on individual roles and needs
- Track activity of team members inside and outside AP department
- Make real-time changes to processes without IT intervention
- Automate document retention and keep a full audit trail
Reduce manual touch points and processing delays
With a rich set of configurable business rules and actions, OnBase workflow can adapt to any business structure or process without the need for custom programming. OnBase workflow for invoice processing automates key AP processes including two- and three-way data matching, approval and exception routing, and posting data to accounting applications and ERP systems.
Data errors and exceptions such as missing information and PO mismatches are immediately identified and routed to reviewers for quick resolution, and managers can view real-time reporting dashboards that increase visibility into invoice volumes, status and process bottlenecks.
OnBase workflow for invoice processing helps organizations:
- Adopt paperless AP processes
- Reduce delays and eliminate process bottlenecks
- Streamline exception processing
- Ensure consistent, controlled AP processes
- Improve collaboration and communication between departments
- Reduce late payment penalties
Access invoices from anywhere to accelerate approvals
Majority of AP organizations use inefficient tools like inter-office mail and shared drives to communicate with non-AP staff and process approvals. The remainder rely on time-consuming emails and direct phone calls. OnBase accelerates approvals by centralizing all invoice activity with one, controlled tool to notify approvers and electronically route information where and when it’s needed.
Configurable email auto-notifications and reminders let approvers know when they need to take action on an invoice. Staff can conveniently access and approve invoices from their mobile devices, email applications or directly from the enterprise ERP, speeding up approval times and limiting training needs. When approvers take leave, AP managers can modify workflow rules and delegate new approvers on their own, without IT support or coding. And, with a complete document history stored in the system, OnBase provides a complete audit trail for every touch of an invoice and makes it easier to track the status of invoices approvals.
Sync data with your ERP to process invoices in a fraction of the time
Invoice capture and scanning software integrates with your ERP to ensure data accuracy. The instant boost in productivity allows you to reallocate staff from manual data entry to more strategic initiatives. And, with accurate data being delivered directly to your ERP, you are better equipped to make key financial decisions.
- Match and validate information against your ERP database
- Automatically identify data errors and exceptions
- Update ERP records with extracted values and status information